Indexing & Archiving

Overview

Discoverability and preservation depend on multiple layers working together: web presentation (HTML/PDF), structured metadata (schemas and identifiers), interoperable feeds (OAI-PMH), and secure archiving. CJNCP maintains these layers through our publishing platform, editorial workflows, and transparent policies. Indexing coverage can evolve over time as services update their inclusion criteria, harvest schedules, and technical requirements. We keep this page current, and we encourage authors to use the self-archiving and metadata best practices described below.

Where your article can be found

Articles published in CJNCP are exposed to discovery through the following channels. Note that specific third-party services periodically change, and coverage may expand or adjust; our goal is consistent machine-readable exposure so crawlers and harvesters can index content efficiently.

Primary discovery layers

  • Journal Website: Each article has a dedicated HTML page with semantic headings, accessible tables/figures, and a persistent URL. Galleys include accessible HTML and PDF formats.
  • OAI-PMH Feeds: Our Open Archives Initiative endpoint exposes article metadata in standard formats for library and repository harvesters.
  • Search Engines & Scholarly Crawlers: Machine-readable metadata, sitemaps, and structured data aid indexing by general and scholarly search engines.
  • Reference Managers & Citation Services: Article-level metadata (authors, affiliations, abstracts, keywords, funding) supports citation exports and bibliographic discovery.

When persistent identifiers (e.g., DOIs) are assigned, they are displayed at the article level and included in metadata to support reliable linking, citation tracking, and long-term reference.

OAI-PMH (Open Archives Initiative) metadata

CJNCP exposes machine-readable metadata through the platform OAI-PMH endpoint so libraries, repositories, and indexers can harvest records programmatically. The base URL is:

https://www.nursingpracticejournal.com/oai

Common OAI requests

Purpose Example request Notes
Identify repository ?verb=Identify Returns repository name, admin email, earliest datestamp, and granularity.
List sets ?verb=ListSets Shows sets (e.g., journal/issue groupings) exposed for harvesting.
List records (oai_dc) ?verb=ListRecords&metadataPrefix=oai_dc Dublin Core; broadly compatible with many library systems.
List records (OJS schema) ?verb=ListRecords&metadataPrefix=oai_datacite Where supported, adds richer fields compatible with PID ecosystems.
Fetch a record by ID ?verb=GetRecord&metadataPrefix=oai_dc&identifier=... Harvesters can request only changed/new records via datestamps.

For harvesters: respect resumption tokens in ListRecords and incremental harvesting via from/until parameters.

Article-level metadata we expose

High-quality metadata enables accurate indexing and reuse. CJNCP article pages and feeds include the following fields wherever applicable:

  • Bibliographic: Title, authors, ORCID (if provided), affiliations, corresponding email, abstract, keywords.
  • Publication: Journal title (CJNCP), e-ISSN, volume, issue, article ID, publication date, page range (or e-locator), license, language.
  • Identifiers: Persistent URL; DOI when assigned; internal IDs for interoperability.
  • Funding & Contributions: Funding agency names and grant numbers, contributor roles where declared.
  • Integrity & Ethics: Ethics approvals, consent statements for case content, data availability statements.
  • Assets: Captions and alternative text for figures; table headers and summaries for accessibility; supplementary materials with persistent links.

Author checklist: maximize indexing

  • Use specific, discipline-standard keywords (MeSH/CINAHL terms where possible).
  • Include accurate affiliations with institution names and city/country; add ROR IDs if known.
  • Register and include your ORCID for each author to disambiguate names.
  • Write a clear, structured abstract that mirrors terms used by your audience.
  • Add a concise “Implications for Practice” box—crawlers often surface these in snippets.
  • Ensure captions/alt text for figures and headers for tables to improve both accessibility and text mining.

Persistent identifiers (DOIs and more)

Persistent identifiers make scholarship citable and durable. When DOIs are assigned to CJNCP articles, they are minted via a registration agency and embedded in the article page, PDF, and metadata feeds. Reference lists generated from the article include DOIs where available for cited works.

Authors can further strengthen the PID chain by including:

  • ORCID iDs for all authors (preferably authenticated in the submission system).
  • ROR IDs for affiliations where available.
  • Data DOIs for datasets deposited in trusted repositories; cite them in the reference list and the Data Availability Statement.
  • Grant IDs (e.g., funder award numbers) to aid funder reporting and discovery.

Archiving and long-term preservation

Preservation is not a single action but a layered strategy. CJNCP’s approach includes:

  • Durable formats: Accessible HTML and PDF galleys for the human-readable record; asset files (images, supplementary data) retained in standard, widely supported formats.
  • Redundant storage: Platform-level backups and offsite copies to mitigate data-loss risk.
  • Persistent linking: Stable URLs for article pages and assets; DOIs where assigned to support resolution even if URLs change.
  • Repository mirroring: Authors are encouraged to deposit accepted or published versions in institutional or subject repositories as permitted by our Repository Policy.
  • LOCKSS/CLOCKSS/PKP PN (where enabled): Participation in community preservation networks may be used to create multiple dark archives under standard trigger rules.

Author self-archiving (Green Open Access)

Authors may self-archive versions allowed under the journal’s license and repository policy. A typical pathway is:

  1. Version: Deposit the accepted manuscript (post-peer-review, pre-typeset) or the published version if the license permits.
  2. Metadata: Include full citation with journal title, volume/issue, year, DOI (if assigned), and the article’s stable URL.
  3. License: Display the same Creative Commons license as the published article (or repository notice where required).
  4. Embargo: None for the open-access published version; accepted-manuscript embargos are described in the repository policy if applicable.

Self-archived copies should link back to the version of record to aggregate metrics and ensure readers access corrections or updates.

Usage, citations, and responsible indicators

Article pages display downloads and related indicators where available. We encourage responsible interpretation of metrics: quantitative indicators (views, downloads, citations) complement—but do not replace—expert appraisal and clinical relevance. Because indexing services re-harvest on their own schedules, counts may vary across platforms.

To improve legitimate impact signals:

  • Share the article URL and DOI (if assigned) in professional networks and institutional pages.
  • Deposit underlying data or instruments with persistent identifiers and link them in your article.
  • Use consistent author names and ORCIDs across your publications.
  • Cite relevant CJNCP articles appropriately to support synthesis and cross-linking.

Corrections, updates, and the scholarly record

When post-publication issues are identified, CJNCP follows a transparent process to correct the record—through corrections, expressions of concern, or retractions as appropriate. Article pages link clearly to updates to ensure readers access the most accurate version. Where supported, metadata is refreshed so harvesters can propagate status changes.

Indexing & archiving — frequently asked questions

Is my article automatically indexed in every database?

No single journal controls inclusion in all third-party databases. We provide machine-readable metadata and open access so that discovery services can index your work; coverage can vary by service and evolve over time.

How long until my article appears in search engines?

General search engines and scholarly crawlers typically index within days to weeks. Harvesters using OAI-PMH often run on scheduled intervals. Using accurate metadata, structured abstracts, and standard keywords helps speed discoverability.

Should I deposit in a repository as well?

Yes—self-archiving complements the version of record. Deposit the permitted version in an institutional or subject repository, include a citation and link to the version of record, and specify the article license.

Do you assign DOIs?

Where DOIs are assigned, they appear on the article page and in the PDF and are registered with a DOI agency to ensure persistent resolution. If an article does not yet have a DOI, its stable URL remains citable.

How are my figures and supplementary files preserved?

Asset files are stored in standard formats and referenced by stable links from the article. We encourage authors to use open, widely supported file types and to deposit large datasets in trusted repositories with their own PIDs.

Can I update my ORCID or affiliation after publication?

Yes—contact the editorial office to request a metadata update. Significant changes may be documented through a correction notice to maintain transparency in the scholarly record.

Author actions that improve discovery

Action Why it helps How to do it
Include ORCID for all authors Disambiguates names and links your outputs Add authenticated ORCIDs during submission; include in your profile
Use field-standard keywords Improves precision in search and indexing Prefer MeSH/CINAHL terms and terms clinicians actually search
Provide data/code PIDs Enables reuse and linking; boosts citations Deposit in a trusted repository; cite the DOI in text and references
Write a structured abstract Crawlers surface key sections; readers scan faster Use Background/Methods/Results/Implications headings where appropriate
Use accessible figures/tables Supports text mining and accessibility Provide alt text and table headers; avoid text-as-image
Link institutional pages Creates reputable backlinks; aids discovery Ask your library/department to list and link your CJNCP article

Technical notes for librarians and harvesters

  • Base URLs: Journal home https://www.nursingpracticejournal.com/; OAI-PMH /oai.
  • Metadata formats: oai_dc (Dublin Core) and other prefixes supported by the platform; JSON-LD embedded on key pages.
  • Granularity: Datestamp granularity as reported by Identify; incremental harvesting recommended.
  • Robots & sitemaps: The site exposes standard robots directives; sitemaps assist general search engine discovery.
  • Licensing: Article license is declared on the article page and in metadata; third-party rights are author-cleared.

For questions about metadata mappings, set identifiers, or harvesting cadence, contact the editorial office using the details on the journal website.