Repository Policy

2) What you may deposit (versions)

CJNCP is open access. Authors can deposit the versions below with the conditions indicated. When in doubt, align the repository record with the article’s published license and always link to the VoR.

Figures, tables, appendices, videos, instruments, datasets, and code may be deposited separately (see Section 6) with their own persistent identifiers and licenses, provided third-party rights and privacy are respected.

3) Where you may deposit

Where platform terms conflict with your article’s open license or with patient privacy requirements, the more protective standard applies. When uncertain, link to the VoR rather than uploading a copy.

4) When to deposit and how versions interact

• Preprint: You may post before submission to CJNCP. If the manuscript is later accepted, update the preprint record with the VoR citation and DOI, and add a short “Author’s note” linking readers to the published article.
• AAM: You may deposit immediately on acceptance. Use the filename pattern Manuscript_Accepted_CJNCP_[YYYYMMDD].pdf and include the VoR DOI when known. Avoid formatting that resembles the typeset proof.
• VoR: After publication, deposit the final PDF/HTML where allowed. Keep the file unmodified (no added logos, stamps, or deletions).

5) Licensing and rights statements

CJNCP articles are published open access under the license stated on the article itself. To maximize reuse and clarity:

• Use the same license text on the repository item page and inside the file (e.g., front page or footer). Include the full license name and a URL to the license deed.
• For preprints, you may select a license appropriate to early sharing. Upon acceptance, ensure the record links to the VoR and, if the repository allows, update the license to match the published article.
• For AAM and VoR, apply the published article’s license verbatim. Do not add restrictions that conflict with it.
• Include a copyright notice and the preferred citation of the VoR at the top of the record.

6) Data, software, instruments, and materials

We strongly encourage depositing de-identified datasets, analytic code, questionnaires, and other research materials in trustworthy repositories. Doing so improves reproducibility and educational value in nursing practice.

Supplementary audiovisual materials should state whether faces/voices are consented for public release. When in doubt, anonymize or use controlled access.

7) Minimum metadata for repository records

To ensure discoverability and accurate attribution, include the following metadata on every deposit:

8) How to cite and link your deposit

Avoid multiple divergent records. If you must deposit in more than one repository (e.g., institutional and funder), ensure all records point to the same VoR DOI and use consistent metadata.

9) Corrections, retractions, and version updates

Maintaining an accurate scholarly record requires that repository deposits reflect changes to the article:

• Corrections: Update repository pages with a note and link to the correction notice; ensure the VoR DOI remains prominent.
• Retractions: Mark repository items as retracted with a link to the retraction notice; do not delete files unless required by law. The VoR page will carry the official notice.
• Replacements: If a verified corrected version replaces the original, update repository metadata and links accordingly.
• Preprints: When the article is published, update the preprint with the VoR citation and a statement that the peer-reviewed version is available.

10) Patient privacy, confidentiality, and sensitive materials

• Do not deposit files that include protected health information or identifiable patient images/voice unless explicit, documented permission for public release has been obtained.
• Prefer de-identified datasets; where re-identification risk remains, choose repositories with controlled access and specify conditions clearly.
• For qualitative nursing research (e.g., interviews), deposit transformed data (e.g., coded excerpts) rather than full transcripts unless consent permits full sharing.
• Remove device serial numbers, room numbers, or small-location identifiers from images or logs.

11) Takedowns, legal requests, and disputed content

Repository managers or rightsholders may contact CJNCP if a deposit appears to violate rights or confidentiality. We follow a proportionate process:

1. Acknowledge and log the request; identify the specific concern (copyright, privacy, court order, etc.).
2. Notify the corresponding author and, when relevant, the institution or repository.
3. Where immediate harm is plausible, request a temporary restriction while we verify facts.
4. Resolve via replacement of files (e.g., redactions), updated licensing, or in extreme cases removal with a takedown notice.

Takedowns are rare. Our preference is to correct records rather than remove them outright, preserving scholarly transparency.

12) Text and data mining (TDM)

We welcome responsible TDM consistent with the license attached to the article and repository files. Where possible, provide machine-readable formats (e.g., XML, CSV, JSON) for supplementary materials. Always cite the VoR and include dataset DOIs in outputs.

13) Author checklist for deposits

14) Frequently Asked Questions (FAQ)

15) Governance, updates, and contact

• Versioning: This policy is versioned; the date modified above indicates the current version.
• Review cycle: CJNCP periodically reviews deposit practices to reflect evolving community standards and repository capabilities.
• Contact: For questions about deposits, licensing, or funder mandates, contact the editorial office via the journal’s official contact page. Include your manuscript ID (if available) and a brief description of your query.